Whether you use Escrow.com, DAN.com, or a registrar marketplace, premium domain purchases live or die on process rigor. The following checklist keeps the ADQ.VC ™ domain escrow process transparent for finance, legal, and the seller. Use it as a template for any future escrow transaction as well.
Confirm stakeholder roster
List the decision makers on both sides: buyer representative, seller contact, legal counsel, finance approver, and technical administrator. Capture their preferred communication channels and escalation timelines. This keeps momentum when documents start flying.
Align on escrow platform
Choose your platform before price negotiations. Escrow.com is ideal for bank wires and global compliance, DAN suits teams who prefer a marketplace wallet, and GoDaddy works when you want a registrar-native workflow. Document why you picked the platform so stakeholders can reference the rationale if auditors ask.
Draft the term sheet
Summarize the agreed price, currency, payment schedule, and target close date. Include responsibilities for transfer fees, escrow costs, and potential financing structure. If the deal includes assets beyond the domain (design files, copy, analytics), add them now so they do not become post-closing surprises.
Initiate KYC and onboarding
Most escrow providers run identity checks. Gather articles of incorporation, tax IDs, mailing addresses, and any signatory IDs needed to clear compliance. Provide the same for the seller to keep the timeline tight. Having KYC ready is a signal you are serious about acquiring ADQ.VC ™.
Wire or fund the transaction
Once the escrow instructions arrive, route them through finance. Double check account numbers, SWIFT codes, and intermediary bank details. Use dual-control approvals if your treasury policy requires it. Record screenshots or PDFs of the wire confirmation for audit trails.
Monitor funds arrival
Escrow teams will confirm when funds clear. Keep a shared log with timestamps so everyone sees the exact moment the buyer and seller obligations flip. If you used a platform wallet, capture the transaction hash or receipt for record keeping.
Receive authorization codes
When funds sit safely in escrow, the seller provides the domain authorization code (EPP code) or begins a push transfer. Validate the code immediately by attempting a transfer in your registrar. If the name is locked, coordinate to lift the lock so the code remains valid.
Execute the transfer
Enter the auth code at your registrar of choice. Confirm that WHOIS reflects your organization once the transfer completes. Take screenshots of the WHOIS entry, registrar dashboard, and DNS panel showing your control of ADQ.VC ™. Store them with the escrow paperwork.
Approve release of funds
When your technical lead confirms the domain sits in your account, notify escrow to release funds. Reference the checklist items you already completed so the release email looks professional and concise. Keep copies of the release acknowledgement for finance.
Implement post-transfer controls
Change the registrar password, enable multi-factor authentication, and limit admin access to the minimum number of people. Add renewal reminders in multiple calendars. Update your asset register to show that ADQ.VC ™ moved from pending acquisition to active asset status.
Handle contingencies proactively
Even well run transactions encounter delays. Decide ahead of time how you will respond if the bank flags the wire, if an intermediary needs additional documentation, or if the registry temporarily pauses transfers. Keep fallback contacts for each platform so you can escalate without starting from scratch. This keeps the ADQ.VC ™ domain escrow process moving even when unexpected controls kick in.
Close out legal and finance tasks
Send the final invoice to accounts payable, file the escrow agreement with legal, and update your intangible asset schedule. If the deal required board approval, circulate a short memo summarizing the closing. This documentation makes future audits painless.
Launch and monitor
Point DNS to staging, run your launch checklist, and monitor traffic for anomalies. Keep an eye on support tickets in case customers see propagation delays. When everything looks stable, archive the checklist along with your new branding assets.
Archive what you learned
Create a short retro once the escrow closes. Document how long each step took, which approvals slowed the process, and what you would change next time. Future acquisitions will go faster when you can reference a real-world timeline for acquiring ADQ.VC ™. Treat the checklist as a living artifact, not a static PDF.
The escrow checklist might feel mundane, but it protects both parties. Follow each step, document every approval, and the ADQ.VC ™ domain escrow process will stay fast, compliant, and stress free.